Report Samples

 

Professional Quest has a large number of reports that can be used for various purposes. We understand that some people prefer highly graphical reports, while others prefer raw numbers. In Professional Quest, you have many choices, to ensure that a report can be produced to suit your intended audience.

 

Full report packs that contain all the key reports in a single PDFcan be accessed from the following links:

 

 

Alternatively, you may wish to look at a specific report, by clicking the appropriate link below.

 

Standard reports are used for all survey types except 360 degree feedback surveys (which use their own specific report types). Examples of the sorts of surveys that use these reports include satisfaction surveys, customer surveys, exit interviews and training evaluations.

 

The Questionnaire Structure Report provides full details of the structure and content of a questionnaire design. It can be used as a paper-based “backup” of the design that has been set up within the software.

 

 

 

The paper-based questionnaire form is a simple representation of the questionnaire that can be used for manual data entry.

 

 

 

The results sheet report is an easy way to get the raw responses for a questionnaire. The report can be printed by question (all answers to a single question shown together) or by respondent answers to all questions for a single response shown together).

 

 

 

The responses grid report is a compact table of the raw answers entered by each respondent, together with optional “calculated columns” that show responses to ratings questions as a percentage. Each row in the report is a single response.

 

 

 

	The ability to show raw responses, one response per row
	All response data can be included in the report, including comments questions
	Calculated columns allow you to consolidate the answers to multiple questions into a single, simple figure. You can then sort the report by one of the calculated columns.

The comments listing report is a simple listing of all responses to particular selected text questions in a survey. This report can easily be exported to a word-processor for inclusion in your own reports.

 

 

 

This is a basic report for producing charts and tabular statistics for multiple questions quickly and simply.

 

 

	The ability to show raw responses, one response per row
	All response data can be included in the report, including comments questions
	Calculated columns allow you to consolidate the answers to multiple questions into a single, simple figure. You can then sort the report by one of the calculated columns.

The graphical rating report can be used for two main purposes - to print bar charts for one or more statistical questions in the questionnaire (effectively like a value range report, but with graphs), or to print "rating Gantt" graphs that clearly show positive and negative responses to questions. There are more advanced features discussed in the Full Standard Samples document.

 

 

	The ability to group the statistics for related questions (eg. questions about management)
	Unlimited potential to compare different data strata (e.g. compare departments, time periods, regions etc.) on the same chart
	Use of “rating Gantt charts” to show the amount of positive and negative response for questions – very compact, and very visual reporting.

“Custom Statistics” can be created within Professional Quest. These statistics can include cross-tabulations and consolidation or comparison of similar questions. The Custom Statistics Report can be used to print these statistics.

 

 

	The production of different charts, tables etc. on the one report
	Matching of the formatting for each custom statistic and providing high levels of customisation

This is a great initial report to print to provide an overall idea of the statistics for the survey.

 

 

	Extremely simple to use – just click on the report and run
	Numeric counts and percentages for answers to value range questions
	Average scores for value range questions
	Full support for flow control (indicates how many respondents “skipped” a question because of flow control)
	Optional ability to show comments questions
	Optional ability to filter responses to be included in the report (e.g. only show one department)

The Advanced Banner Report shows a “banner” across the top of the report. The data for a particular question can be “sliced” into each of the filtered columns shown in the banner. The content of each column in the report is based on a filter, and is therefore completely customisable.

 

 

The Pyramid report is a highly visual report - it shows the ratings entered into the questionnaire as a series of coloured triangles within a "pyramid". Each of the coloured triangles is affected by two things – a "colour" rule that determines the colour that will be used (based upon either the percentage of respondents who provided a certain rating level, or an average rating) and a list of questions that will be used to determine the rating. In both cases, the questions can be weighted to ensure that more important questions have a greater affect on the colour that is shown.

 

 

	To show ratings within a questionnaire in a colour-coded format
	To highlight poor ratings or deficiencies clearly and simply

The dual range analysis is designed specifically to report on dual-range grid questions. A common use of these questions is to have a performance and an importance rating for each question in the grid.

 

 

	The ability to show both ranges in a dual range question on a single graph
	Calculation of the “gap” between the ranges
	Automatic determination of categories of questions (e.g. “High priority issues”) based on rules.

The calculation sheet reports in Professional Quest are designed to provide summarised information for any surveys that rate something. For example, let’s assume we have a question with a rating out of 5 - from very dissatisfied (1) to very satisfied (5). If a respondent entered satisfied (4), this is a score of 4/5 = 80%. These calculation sheets distil everything down into percentages, for broad analysis and comparison. This survey provides ratings given by individual respondents.

 

 

	Breakdown of ratings by groups of questions (e.g. “Product Quality”, “Customer Service”)
	Historical ratings (in this example, a customer completes a satisfaction survey every quarter)
	Detailed listing of responses, and associated scores

 

 

The calculation sheet reports in Professional Quest are designed to provide summarised information for any surveys that rate something. For example, let’s assume we have a question with a rating out of 5 - from very dissatisfied (1) to very satisfied (5). If a respondent entered satisfied (4), this is a score of 4/5 = 80%. These calculation sheets distil everything down into percentages, for broad analysis and comparison. This survey would provide you with the overall ratings for different company divisions and different geographical regions.

 

 

	Breakdown of ratings by groups of questions (e.g. “Management”, “Job Security”)
	Breakdown of ratings using filters (e.g. “Australasia”, “United States” etc.)
	Filtering of an entire table of data (e.g. only show one division in a table)
	Tabular and graphical representation of data

The question ranking report looks at the scoring for each rating question in a survey, and provides valuable information on which questions rated the highest or lowest in the survey. This allows you to work out the best and worst areas within the organisation, and helps in coming up with an action plan that targets the areas of most need.

 

 

 

The benchmark reports make it possible to compare ratings against a “benchmark”. This benchmark can be any subset of the data (e.g. last year, last quarter etc.). The individual benchmark looks at an individual response and compares it with a benchmark.

 

 

	Inclusion of indicators of the benchmark required, the actual response, and up to 2 “normal ranges” on a graph
	Normal range calculations can be based on standard deviation from the mean, or quartiles

The benchmark reports make it possible to compare ratings against a “benchmark”. This benchmark can be any subset of the data (e.g. last year, last quarter etc.). The organisational benchmark looks at overall responses for all of the survey data (or optionally a filtered set of the survey data, such as a department)

 

 

The key features of this report are similar to the individual benchmark report.

 

 

This report contains a list of all respondents that have been set up in a particular project. This report will show you who has and who hasn’t answered the survey. Through this report you will be able to see the respondents that were setup prior to the survey going live.

 

The 360 Degree Feedback reports are designed specifically for use in 360 Degree Feedback projects. For further information about using 360 degree feedback in Professional Quest, click the following link:

 

 

 

The detailed subject review shows in detail what every third party rated a particular subject, and also highlights the subject's own responses. This allows a detailed analysis of a subject's results and allows easy comparison between the responses entered by all people reviewing a subject (including the subject themselves).

 

 

	A clear indication of the actual answers given by the review subject, and each third party.
	An average rating for third parties.
	The ability to optionally include comments.

The 360 Degree Analysis report is a powerful report showing at a glance how a review subject's self assessment compares with that of their peers, managers and subordinates. Coloured graphs can be used to highlight issues such as poor ratings, and large differences in opinions.

 

 

	A concise indication of the ratings given by third parties, and how these ratings compare to the self review.
	Very visual format – ratings are colour-coded
	Optional inclusion of comments

The Gap Analysis Report shows the "gaps" between the ratings given to review subjects' skills, and the "norms" expected by their organisation. It can be used to highlight development needs for the individual. This can form the basis for their ongoing training to ensure that they can improve their performance in areas that are important to their career and to their organisation.

 

Short Version:

 

	The ability to show ratings by relationship. Complete flexibility in choosing how relationships are grouped together.
	Listing of key development needs based upon largest gaps in performance.

The Individual Competency Analysis provides in-depth analysis of "competencies". An example of a competency might be "Managing People". There could be a number of questions that are asked about how a person manages people, and these questions can be analysed together to give an overall indication of a person's performance in the competency.

 

 

	Competency-based approach to reporting
	Detailed analysis, including breakdown on individual scores.
	Perception analysis
	Advanced formatting including full report index

The Organisational Competency Analysis provides in-depth analysis of "competencies" within an organisation. An example of a competency might be "Managing People".
There could be a number of questions that are asked about how a person manages people, and these questions can be analysed together to give an overall indication of the performance in the competency by an organisation.

 

 

The review listing report shows the relationships between review subjects and third parties, and indicates whether or not a review for a particular relationship has been completed.

 

 

 

The respondent relationship report is a basic listing of the relationships between review subjects and third parties. Its primary function is as a checklist of relationships. Before going live with a 360 degree feedback project, it is advisable to perform a final visual check of all relationships by printing a respondent relationship report.

 

 

 

This report shows the ratings for review subjects broken down for particular relationship types and questions. This report will allow you to determine the overall ratings for each review subject within an organisation.

 

 

 

This report is primarily used as an organisation-wide calculation of ratings for each of the areas (i.e. competencies) that have been set up in the questionnaire.

 

 

 

The response analysis report is a SQL Server only report designed to allow easy tracking of the completion status of all 360 degree feedback reviews within a project. You will see straight away where the incomplete responses exist.